2009 March General Meeting Agenda

[JFine]

I have finalized the agenda for the meeting, but if you notice anything missing or that you would like discussed then please let me know. I apologize for not getting this up earlier.

[JFine]

March 2009
SCCA Meeting Agenda
President Report:
Autocross school was well attended and a success.
Need alternate sites

Vice President Report:

Treasures Report: December/Year End
1. Starting Balance: ________
2. Ending Balance:________
3. Previously approved expenditures:
4. Meeting approved future expenditures:
5. Income: From Last meeting to this meeting.

Secretary Report:

Old Business:
1. Status of Replacement Trophies.
1.1. Responsible/Contact: Sanjay
1.2. ASP winners
1.3. Chief of Tech
1.4. FS-L
2. Portable Toilet hand washing cost and availability.
2.1. Need info / cost
2.2. Responsible/Contact: Brandon
3. Volunteers for Chief of Waivers position: SANJAY SINGH
4. Investigate clubs old sweeper.
Set date and ask for a group of three to make a list of parts and research cost to fix. Present findings at April meeting.
5. Season Schedule:
5.1. Fresno Fairgrounds:
April 11-12 Easter
May 9-10 Mother's Day
July 11-12
August 1-2
August 8-9
6.2 Castle AFB
6.2.1 Winton Ramp
6.2.1.1 None
6.2.2 Small Lot
6.2.2.1 Pending Paperwork
March 15 Sunday
April 5 Sunday
April 26 Sunday
May 24 Sunday
June 14 Sunday
August 30 Sunday
September 27 Sunday
October 18 Sunday
November 7 Saturday
November 8 Sunday
6. Trailer Clean up and organization
6.1. Order 6 locks round keyed alike with one shackle lock keyed the same. Minimum 4 keys.
6.2. Paint/Epoxy floor
6.3. Purchase of roof vent.
6.4. Responsible/Contact: Joshua Fine
7. Autocross School:
7.1. Responsible/Contact: Brandon
7.2. Chief of Promotions: Were all sports reporters contacted and asked to attend?
7.3. Notes:
7.3.1. Entry Gate issue
7.3.2. Need portable potties by paddock
7.3.3. Advance class was more of an intermediate class
7.3.4. Advanced only class day in future.
7.3.5. Keep 2 instructors per course element or group, one ride one watch
7.3.6. Maybe stagger start so skills build before small sample course.
8. Banquet awards to be held until second event then recycled if recipient does not pick up award.
9. Alternate Site price offers start at $600 for the day. Go up to agreement price then present to club.
10. Event entry pricing kept the same as last year.
10.1. $30 and $45 respectively for run group entry at events for 2009 season.
11. 2009 SCCA rule book on order for timing trailer.
11.1. Responsible/Contact: Pam
12. Purchasing / Pricing needed: for March meeting:
12.1. Banner: Size? Design?
12.1.1. Responsible/Contact: Steven Stephens
12.2. Software for Computer Timing:
12.2.1. Responsible/Contact:__________
12.3. Laptop for Computer Timing: Size?, Speed?, Ram?, Memory?
12.3.1. Responsible/Contact:__________
12.4. Printer for timing laptop.
12.4.1. Responsible/Contact:__________
12.5. Generator: Watts? Brand? Run Time?
12.5.1. Responsible/Contact: Brandon
13. List Clubs assets: What do we own and how many?
13.1. Responsible/Contact: Kurt & Steven
Lost list?
If not resolved move it to continuing business

Continuing Business:
1. Spreckle’s
1.1. Responsible/Contact: Joshua
2. Madera Speedway
2.1. Responsible/Contact: Ron
3. Fresno Police Training Facility
3.1. Responsible/Contact: Joshua
4. Other Sites
4.1. Responsible/Contact: Cliff
5. Castle Airport Small Lot.
5.1. Responsible/Contact: Joshua
6. Safety Steward training for new safety stewards.
6.1. Responsible/Contact: Brandon
6.2. Currently only 8 in the club with only 4 regularly attending
7. Motorsportsreg making printable registration card.
7.1. Responsible/Contact: Brandon
8. Website updates: Discussion of changes that have been made.
8.1. Responsible/Contact: Brandon

New Business:

Ian lewis memorial money discuss how to present money to family.
1. New insurance policy concerning passengers and course workers
2. Purchasing / Pricing needed: for April meeting:
2.1. Lockable Gas Can for Generator: Sizes?
2.1.1. Responsible/Contact:__________
2.2. FM transmitter for PA:
2.2.1. Responsible/Contact:__________
3. Reward Programs:
3.1. Responsible/Contact:__________
3.2. Meeting dinner raffle, attend a general monthly meeting and possibly get a free meal or up to $20 towards your meal at next monthly general meeting.
3.3. Find us an alternate site and receive ?
4. Social Events / Special Events:
4.1. Responsible/Contact: Chief of Promotions
4.2. Rodeo Parade – Clovis
4.3. Burlingame electric gokart track
4.4. Slick Track Racers(Boomers,Blackbeards,ect)
4.5. Car Show:
4.5.1. Clovis Motorsports Jamboree
4.5.2. Atwater Spring time reunion
6.5 Pool Party – Schreoder’s in Atwater
6.6 Parades:
6.6.1 Clovis Veterans
6.6.2 Clovis Rodeo
6.6.3 Fresno?
6.6.4 Atwater
6.6.5 Other cities
6.7 Track Day
5. Add 2 sets of all class letters pre printed for competitors at registration.
6. Drift only day:
6.1. Responsible/Contact: Joshua
6.2. Contacted National office and President is gathering information.
6.3. Require Minimum number of Pre-Registered
7. RallyX only day:
7.1. Responsible/Contact: Joshua
7.2. Need lot price from Castle
7.3. Contacted National and have requirements
7.4. Require Minimum number of Pre-Registered